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BMT Grad Week

Privacy Policy

Information We Collect

BMT Grad Week requires minimal data. When you use our “Email me this plan” feature, you provide your email address along with the graduation mode (ship date or graduation date) and the date you entered. That is the only personal information we receive.

We do not require accounts, passwords, or any other personal information. Your plan data (flight number, hotel, gate preference, dates) is encoded entirely in the URL — it never leaves your browser or touches our servers.

How We Use Your Information

Your email address is used for a single purpose: to send you a one-time email containing your personalized plan link. We do not add you to a mailing list, send marketing emails, or share your email with third parties for promotional purposes.

The plan link in your email works forever because all state is encoded in the URL itself — we do not store your plan or your email in any database.

Third-Party Services

We use the following third-party services to operate BMT Grad Week:

  • Cloudflare — Hosts our website (Cloudflare Pages) and processes email delivery (Cloudflare Workers). Cloudflare may collect standard web analytics data such as IP addresses and page views. See Cloudflare's Privacy Policy (opens in new tab).
  • Resend — Delivers the plan email on our behalf. Your email address is transmitted to Resend solely for email delivery. See Resend's Privacy Policy (opens in new tab).
  • Travelpayouts — Powers hotel booking links (Booking.com affiliate). When you click a hotel booking link, Travelpayouts may set a session cookie for affiliate attribution. See Travelpayouts' Privacy Policy (opens in new tab).
  • Stay22 — Provides the interactive hotel map and converts hotel links into affiliate deep links (LetMeAllez). Stay22 may set tracking cookies for affiliate attribution. See Stay22's Privacy Policy (opens in new tab).
  • DiscoverCars — Powers car rental affiliate links. When you click a rental car link, you are directed to DiscoverCars, which may set cookies for affiliate attribution. See DiscoverCars' Privacy Policy (opens in new tab).
  • Open-Meteo — Provides weather forecast data. No personal data is sent; only the JBSA-Lackland coordinates are used. Open-Meteo is a free, open-source weather API that does not require authentication or API keys. See Open-Meteo's Terms (opens in new tab).
  • Plausible Analytics — Provides privacy-friendly website analytics. Plausible does not use cookies, does not collect personal data, and is fully compliant with GDPR, CCPA, and PECR. All data is aggregated — no individual visitors are tracked. See Plausible's Data Policy (opens in new tab).
  • Sentry — Monitors application errors to improve reliability. When an error occurs, Sentry may collect technical data such as browser type, operating system, and error stack traces. No personally identifiable information is intentionally collected. See Sentry's Privacy Policy (opens in new tab).
  • Journey Analytics (Google Sheets) — To make this site more helpful, we note which features visitors use and in what order (for example, “someone selected a date, then picked a gate, then viewed their plan”). Each browser tab gets a random ID that disappears when you close the tab. We never collect your name, email, or any personal details through this system. The data is stored in a private Google Sheet that only we can access. See Google's Privacy Policy (opens in new tab).

Cookies and Tracking

BMT Grad Week itself does not set any cookies. Our site uses a stateless URL-based architecture — your plan data lives in the URL, not in cookies or local storage. We use Plausible Analytics, which is cookie-free and does not track individual visitors.

To understand which tools are most helpful, we also observe how visitors move through the site during a single visit (for example, selecting a graduation date, choosing a gate, then viewing the plan). A temporary, random ID is created for your browser tab and is automatically erased when you close it. No personal information is ever collected or linked to you. If you prefer not to be included, simply add ?notrack=1 to any page URL and journey tracking will be disabled for that visit.

However, third-party affiliate scripts (Travelpayouts, Stay22, and DiscoverCars) may set cookies when you interact with hotel or car rental links. These cookies are used for affiliate commission attribution and are governed by those services' respective privacy policies linked above.

Data Retention

We do not store your email address in our systems. When you use “Email me this plan,” your email is transmitted to our delivery provider (Resend) to send your plan link. We do not save it to any database, spreadsheet, or file that we control.

Our email delivery provider (Resend) may retain transactional logs according to their data retention policies, but we do not have access to or maintain any email list.

We do not maintain a user database, user accounts, mailing lists, or persistent profiles. The journey data described above (random session IDs, which pages were visited, device type) is kept in a private spreadsheet to help us improve the site. This data does not contain any personal information and cannot be used to identify you.

Your Rights

Depending on your location, you may have rights under privacy laws such as the California Consumer Privacy Act (CCPA) or the General Data Protection Regulation (GDPR), including the right to access, correct, or delete personal information.

Because we collect minimal data (email address only, for one-time transactional use), the most relevant right is deletion. To request that we delete any data associated with your email, contact us at the address below and we will process your request within 30 days.

CAN-SPAM Compliance

The email you receive from BMT Grad Week is a single transactional message containing your plan link. It is not a marketing email and is not part of a recurring mailing list. Because it is a one-time transactional message, no unsubscribe mechanism is required under CAN-SPAM. If you do not wish to receive further communication, simply do not submit your email again.

Children's Privacy

BMT Grad Week is not directed at children under 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it.

Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated date. Continued use of BMT Grad Week after changes constitutes acceptance of the revised policy.

Contact

For privacy-related questions or data deletion requests, contact:

Conde Digital Solutions LLC
Email: privacy@bmtgradweek.com

Last updated: March 2026